Privacy Policy

14 Princes Street
Dromore
Northern Ireland
BT25 1AY

+44 (0) 2892 698424

architects@reqa.co.uk

The following documentation is an outline of how REQA uses and protects any information that you give when contacting us.

Our Privacy & Data Protection statements and policies are under regular review as we commit to ensuring that all site visitors, clients. Privacy rights are protected. Please note, we take several measures to protect all clients data securely and professionally.

Reviewed & updated: April 2020

RE Quinn Architects Limited [REQA] takes its responsibilities concerning General Data Protection Regulation (GDPR)seriously. This policy sets out how REQA manages those responsibilities.

REQA obtains, uses, stores and otherwise processes personal data relating to current staff, former staff, consultants, contractors and clients, collectively referred to in this policy as data subjects. When processing personal data, REQA is obliged to fulfil individuals' reasonable expectations of privacy by complying with GDPR and other relevant data protection legislation (data protection law).

This policy seeks to ensure:

that we are clear about how personal data must be processed and REQA expectations for all those who process personal data on its behalf;
that we comply with the data protection law and with good practice;
that we protect REQA reputation by ensuring the personal data entrusted to us is processed per data subjects' rights
that we protect REQA from risks of personal data breaches and other breaches of data protection law.

REQA are guided by the following GDPR principles when processing personal data:

To be processed lawfully, fairly and in a transparent manner.
To be collected only for legitimate purposes.
To be adequate, relevant and limited to what is necessary for relation to the purposes for which intended.
To be maintained accurately and where necessary updated.
Is not kept in a form which permits identification of data subjects for longer than is required for the purposes for which the personal data processed.
To be processed in a manner that ensures its security, using appropriate technical and organisational measures to protect against unauthorised or unlawful processing and accidental loss, destruction or damage.

Data subjects have protection concerning the way REQA handle their data. These include the following rights:

where the legal basis of our processing is consent, to withdraw that consent at any time;
to request access to your confidential data (see below);
to prevent our use of personal data for direct marketing purposes;
to object to our processing of personal data in limited circumstances;
to ask us to erase personal data:
- if it is no longer necessary concerning the purposes for which it was collected or otherwise processed;
- if the only legal basis of the processing is consent and that consent is withdrawn, and there is no other legal basis on which we can handle that personal data;
- if the data subject objects to our processing where the legal basis is the pursuit of a legitimate interest or the public interest, and we can show no overriding legitimate grounds or interest;
- if the data subject has objected to our processing for direct marketing purposes;
- if the processing is unlawful.
to ask us to rectify inaccurate data or to complete incomplete data;
to restrict processing in specific circumstances, e.g. where there is a complaint about accuracy;
to ask us for a copy of the safeguards under which personal data transfers outside of the EU;
the right not to be subject to decisions based solely on automated processing, including profiling, except where necessary for entering into, or performing, a contract, with REQA; it is based on the data subject's explicit consent and is subject to safeguards, or authorised by law and is also subject to safeguards;
to prevent processing that is likely to cause damage or distress to the data subject or anyone else;
notified of a personal data breach which results in a high risk to their rights and freedoms;
to make a complaint to the ICO; and
in limited circumstances, receive or ask for the data to transfer to a third party in a structured, commonly used and machine-readable format.

The identity of an individual requesting data under any of the rights listed will be verified.

Data Subject Access Requests submitted to the Managing Director. Requests will be dealt with, usually within one month of receipt. A charge is applicable for dealing with claims relating to these rights only if the application is excessive or burdensome.

If you have concerns about our privacy practices, your personal information, or if you wish to file a complaint, you can contact us by email using architects@reqa.co.uk, or by mail to the address above.

Your data is treated as strictly confidential and will only be shared where necessary for project purposes by our design teams. Your information is not shared with third parties for any marketing purposes.

We do not usually transfer personal data outside the UK & Ireland.

We may collect the following information:

• name and job title
• contact information including email address

We will retain data only as long as reasonable, the basis which it was initially collected, or as long as required under the law. For further information and definitions of the period, please contact us.

Where we link to external sites and resources, this does not constitute endorsement and take no responsibility for the content or information contained within. This privacy policy only applies to our website and does not cover other sites or online services linked.

RE Quinn Architects Ltd.

Registered in Northern Ireland [NI068375]

14 Princes Street, Dromore, Co. Down, NI, BT25 1AY

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